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Getting the Hang of Google Hangout – An Etiquette Guide

The great thing about where we are with technology today is that there is always something new and exciting just around the corner. Google Hangouts is one of the newest ways to communicate online in group discussions. Developed by search engine giant, Google, Google Hangouts is an instant messaging and video chat platform that launched last year.

With Hangouts you can bring conversations to life through photos, emoji, and group video calls across computers and mobile devices – for free!

As with any new technology, it’s natural to be a little apprehensive (nervous even!) to try it out, and Hangouts is no exceptions. To ensure that you have a pleasant experience—whether as a host or a participant—I’ve put together a few Google Hangout etiquette tips to keep in mind.

Participant Etiquette

• RSVP. Respond with a yes or no when invited to a Hangout. There are only 10 participants allowed on a Hangout at one time.
• Be prepared. If it’s your first or your twenty-first Hangout, log in 10 minutes before the online meeting to make sure you have all the technical requirements set up.
• Invest in a headset. If you’re participating in an audio conference of any kind, use a headset. This is not only important if there are others working near you, but it prevents feedback from your computer.
• Be on time. No matter what kind of meeting you’re attending—virtual or in-person, the “on time” rules apply. You can log into the Hangout and leave the window open while you wait for others to join.
• Speak clearly and wait your turn. You can use the chat feature to post your comments to the group, as well.
• Mute your microphone when you’re not speaking.
• If you aren’t “camera-ready,” you can turn off your camera (top right of screen) and your profile image will show up.
• Save your snacking for after the chat.
• Pay attention to the speaker.

Host Etiquette

• Invite up to 10 people to a Hangout (that’s Google’s limit for calls)
• Send out clear instructions for the Hangout well before the scheduled meeting time. There may be plugins to install or other technical details to follow so that the participant is able to join.
• Test your own equipment setup in advance of the meeting. This includes your microphone and camera! Attendees will want to see you!
• Have an agenda. Establish a timeframe for the Hangout – as well as an agenda. Like any other meeting, it’s easy to get derailed if you don’t have a plan.
• Begin and end on time.
• Ask participants to mute their microphones unless they are contributing to the conversation. This keeps the keyboard clicking distractions to a minimum.
• Share presentations and engage with the group. With online meetings, you can be as interactive as you are during offline gatherings. Share presentations. Ask questions. Poll the group. Have fun with it!

Google Hangouts are proving to be a great new way to communicate and collaborate with people across the globe – in real time.  Have you participated or hosted a Hangout? I would love to hear about your experience!

Posted by Margaret Page in Communication and tagged Google Hangout etiquette.